WSHB seeks an Administrative Clerk for its Portland office. This position is a full-time, onsite position Monday-Friday.
Position Responsibilities:
- Assist with document management, file organization, and e-filing document and media downloads/uploads
- Assist with trial preparation (creating trial binders, making copies, etc.)
- Assist attorneys and staff with daily administrative tasks
- Greet clients and guests in a professional manner
- Replenish Kitchen with supplies and keeping orderly
- Assist with the processing of daily incoming and outgoing mail
- Scanning, copying and saving of documents
- Assist with document management and physical file organization
- Set up and take down of Conference Rooms for depositions and meetings
- Interact with maintenance crews and vendors when Office Administrator is unavailable
- Ordering of supplies through Staples
- Assist with processing of invoices and maintaining of invoice matrix
- Assist with document retrieval for attorneys and staff
- Assist paralegals with processing of medical records and radiology imaging
- Assist with downloading and saving of deposition transcripts
- Assist with downloading and saving Court documents
- Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
- Assist with voluminous mailings
Position Requirements:
- Minimum of 2 years law firm experience
- Proficient in MS Office (specifically, MS Word, MS Excel & Outlook)
- Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work
- Must be a team player with a positive attitude
- Must be reliable and responsible
- Must be flexible and open-minded
- Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner
- Excellent communication skills, both verbal and written
- Ability to work in fast paced environment while paying close attention to detail
- Professional appearance and demeanor
- Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance
Please send your resume to ccurfman@wshblaw.com.
