WSHB seeks an Administrative Clerk for its Portland office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

  • Assist with document management, file organization, and e-filing document and media downloads/uploads
  • Assist with trial preparation (creating trial binders, making copies, etc.)
  • Assist attorneys and staff with daily administrative tasks
  • Greet clients and guests in a professional manner
  • Replenish Kitchen with supplies and keeping orderly
  • Assist with the processing of daily incoming and outgoing mail
  • Scanning, copying and saving of documents
  • Assist with document management and physical file organization
  • Set up and take down of Conference Rooms for depositions and meetings
  • Interact with maintenance crews and vendors when Office Administrator is unavailable
  • Ordering of supplies through Staples
  • Assist with processing of invoices and maintaining of invoice matrix
  • Assist with document retrieval for attorneys and staff
  • Assist paralegals with processing of medical records and radiology imaging
  • Assist with downloading and saving of deposition transcripts
  • Assist with downloading and saving Court documents
  • Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
  • Assist with voluminous mailings

Position Requirements:

  • Minimum of 2 years law firm experience
  • Proficient in MS Office (specifically, MS Word, MS Excel & Outlook)
  • Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work
  • Must be a team player with a positive attitude
  • Must be reliable and responsible
  • Must be flexible and open-minded
  • Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner
  • Excellent communication skills, both verbal and written
  • Ability to work in fast paced environment while paying close attention to detail
  • Professional appearance and demeanor
  • Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance

Please send your resume to

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