National law firm has an immediate opening for a skilled and experienced legal assistant in civil litigation in its Concord or Petaluma office. Qualified candidates must have at least 2 years of experience in a legal secretary position in a law firm setting. Insurance defense is highly preferred. This position is currently a hybrid model requiring the individual to come into the office 2-3 days per week. Therefore, you must live in the greater Contra Costa or Sonoma County areas – no exceptions.

Skills and Responsibilities, include but are not limited to the following:

  • e-filing experience in California, both State and Federal court
  • Familiar with civil, arbitration procedures/filings
  • Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
  • Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
  • Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
  • Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
  • Be able to open and close legal files
  • Handle general correspondence between outside law firms, clients, and insurance carriers
  • Heavy document management organizational skills
  • Record and track deadlines through docketing and calendar system
  • Assist multiple attorneys
  • Trial preparation


  • Excellent written and verbal communication skills
  • Attention to detail
  • Ability to be a team player
  • Excellent organizational skills including ability to prioritize and coordinate multiple projects
  • Ability to multi-task independently
  • Professional and pleasant demeanor
  • Time management skills to handle multiple tasks efficiently and accurately
  • Knowledge of e-filing systems and eDockets a must
  • High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
  • Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Please send your resume to

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